{"id":4373,"date":"2023-03-10T17:15:41","date_gmt":"2023-03-10T17:15:41","guid":{"rendered":"https:\/\/www.lafosse.com\/?page_id=4373"},"modified":"2024-06-06T09:14:03","modified_gmt":"2024-06-06T09:14:03","slug":"privacy","status":"publish","type":"page","link":"https:\/\/www.lafosse.com\/privacy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"

1.0\u00a0 Introduction<\/h2>\n

1.1\u00a0 This Privacy Policy governs the collection, storage and use of personal information collected by La Fosse Associates Limited, a company incorporated in England and Wales with registered company number 06729790 with its registered offices located at 30 City Road, London, EC1Y 2AB (La Fosse<\/strong><\/b>,\u00a0we<\/strong><\/b>\u00a0or\u00a0us<\/strong><\/b>) and our U.S. and Canada subsidiaries (La Fosse Associates USA Ltd and La Fosse Associates Ltd) and our Netherlands subsidiary (La Fosse Associates B.V.).<\/p>\n

1.2\u00a0\u00a0 The information set out in this Privacy Policy is provided to individuals whose personal data we process (you<\/strong><\/b>\u00a0or\u00a0your<\/strong><\/b>) as data controller, in compliance with our obligations under Articles 13 and 14 of the UK General Data Protection Regulation (GDPR<\/strong><\/b>) & EU General Data Protection Regulation.<\/p>\n

1.3\u00a0 To make this information clear, we have divided the data we receive into the following groups and corresponding Schedules, where each of which refers to: the particular category of information we collect and retain; from where we obtain the information from; the purpose and legal basis of processing and to whom we will (if applicable) disclose the information:<\/p>\n

\u200b<\/p>\n\n\n\n\n\n\n\n\n
Schedule 1<\/em><\/strong><\/td>\nData about our potential, existing and previous candidates and consultants, including all other individuals in respect of whom we have acquired personal information in connection with any candidate or consultant related services offered by us<\/em><\/td>\n<\/tr>\n
Schedule 2<\/em><\/strong><\/td>\nData about our potential, existing and previous hirers, clients, client contacts (including directors, shareholders, consultants, employees or other personnel of our hirers, clients and client contacts) and all other individuals in respect of whom we have acquired personal information in connection with the supply of resourcing services<\/em><\/td>\n<\/tr>\n
Schedule 3<\/em><\/strong><\/td>\nData about our suppliers and supplier personnel<\/em><\/td>\n<\/tr>\n
Schedule 4<\/em><\/strong><\/td>\nData about individuals who apply for employment or work experience with us<\/em><\/td>\n<\/tr>\n
Schedule 5<\/em><\/strong><\/td>\nData about our directors and staff, and former directors and staff and other individuals who spend time with us (such as consultants and secondees, trainees and associates)<\/em><\/td>\n<\/tr>\n
Schedule 6<\/em><\/strong><\/td>\nData about referees and emergency contacts<\/em><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

\u200b<\/p>\n

1.4\u00a0 In addition to the above, individuals who interact with us in any of the above capacities should also refer to the following:<\/p>\n

\u200b<\/p>\n\n\n\n\n
Schedule 7<\/strong><\/td>\nData collected about staff and visitors to our offices<\/td>\n<\/tr>\n
Schedule 8<\/strong><\/td>\nData collected about visitors of our website or mobile applications<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

\u200b2.\u00a0 Definitions<\/h2>\n

2.1\u00a0\u00a0 The following references in this Privacy Policy have the following meanings:<\/p>\n

2.1.1\u00a0 candidate<\/strong><\/b>\u00a0means a potential or actual candidate for a role with a client;<\/p>\n

2.1.2\u00a0 client<\/strong><\/b>\u00a0and\u00a0hirer<\/strong><\/b>\u00a0mean any hiring organisation to which we offer and\/or provide recruitment, resourcing and\/or consultancy services;<\/p>\n

2.1.3\u00a0 client contact<\/strong><\/b>\u00a0means a hiring manager or procurer\/recipient of consultancy services at a client; and<\/p>\n

2.1.4\u00a0 consultant<\/strong><\/b>\u00a0means a person whose services are supplied via La Fosse to work on temporary assignment with a hirer, or, in the case of a consultancy supply, any consultant assigned by the relevant consultancy to work on the consultancy services.<\/p>\n

\u200b3.\u00a0 Data controller details<\/h2>\n

3.1\u00a0 We are the data controller in relation to the processing of the personal information that you provide to us. Our contact details are as follows:<\/p>\n

3.1.1\u00a0 Address: 30 City Road, London EC1Y 2AB.<\/p>\n

3.1.2\u00a0 Email address: GDPR@lafosse.com<\/a>\u00a0(please include \u201cPersonal Data Request\u201d in your subject heading to ensure it receives the correct attention).<\/p>\n

3.2\u00a0 Our Data Protection Officer can be contacted at GDPR@lafosse.com<\/a>.<\/p>\n

\u200b4.\u00a0 What does La Fosse do?<\/h2>\n

4.1\u00a0 We provide recruitment and consultancy services to candidates and consultants to help them find roles, specialising in the fields of technology, digital and change. We do this through assessing and matching people with potential opportunities.<\/p>\n

4.2\u00a0 We work with clients to provide recruitment and consultancy services to help them fill requirements for specialist skills and consultancy.<\/p>\n

\u200b5.\u00a0 How we collect your information<\/h2>\n

5.1\u00a0 Generally, the information we hold about you comes from the way you engage with us, for example by doing any of the following:<\/p>\n

5.1.1\u00a0 as a result of you registering with us via our website at www.lafosse.com;<\/p>\n

5.1.2\u00a0 as a result of you responding to an advertisement posted by us on a job board, online CV library or via social media;<\/p>\n

5.1.3\u00a0 as a result of us matching your CV, as uploaded by you onto a job board, online CV library or a social media site, to a vacancy we are seeking to fill for one of our clients;<\/p>\n

5.1.4\u00a0 taking part in surveys, posting on our message boards or blogs;<\/p>\n

5.1.5\u00a0 downloading information or participating in any other interactive areas that appear on our services;<\/p>\n

5.1.6\u00a0 providing us, or one of our partners, with information in the course of any marketing event;<\/p>\n

5.1.7\u00a0 interacting with us using social media;<\/p>\n

5.1.8\u00a0 in the course of us providing permanent and\/or temporary recruitment and resourcing services and\/or consultancy services or services involving the subcontracting of statements of work, to you (Services<\/strong><\/b>);<\/p>\n

5.1.9\u00a0 if you are an employee or potential employee, as a result of you providing your CV and information directly to us or via a third party such as a recruiter; and<\/p>\n

5.1.10\u00a0 contacting us offline, for example by telephone, SMS, email or by post.<\/p>\n

5.2\u00a0 We may also obtain personal data about you as a result of a personal recommendation, from a company website, from your business card, from information you have uploaded to LinkedIn and from credit reference agencies and fraud prevention agencies.<\/p>\n

\u200b6.\u00a0 Sharing your information<\/h2>\n

6.1\u00a0 Please note that personal information we are holding about you may be shared with and processed by:<\/p>\n

6.1.1\u00a0 any company within the La Fosse Group<\/strong><\/b>\u00a0(which includes La Fosse Associates Limited and our U.S. and Canada subsidiaries (La Fosse Associates USA Ltd and La Fosse Associates Ltd) for the purposes set out in this Privacy Policy only (e.g. internal administration and management purposes);<\/p>\n

6.1.2\u00a0 regulators or other third parties for the purposes of monitoring and\/or enforcing our compliance with any legal and regulatory obligations, including statutory or regulatory reporting or the detection or prevention of unlawful acts;<\/p>\n

6.1.3\u00a0 credit reference and fraud prevention agencies;<\/p>\n

6.1.4\u00a0 any third party in the context of actual or threatened legal proceedings, provided we can do so lawfully (for example in response to a court order);<\/p>\n

6.1.5\u00a0 other parties and\/or their professional advisers involved in a matter where required as part of the conduct of the services;<\/p>\n

6.1.6\u00a0 our own professional advisers and auditors for the purpose of seeking professional advice or to meet our audit responsibilities;<\/p>\n

6.1.7\u00a0 our service providers and agents (including their subcontractors) or third parties which process information on our behalf e.g:<\/p>\n

6.1.7.1\u00a0 if you are a client or candidate, internet service and platform providers, our bank, payment processing providers and those organisations we engage to help us send communications to you) so that they may help us to provide you with the applications, products, services and information you have requested; and<\/p>\n

6.1.7.2\u00a0 if you are an employee, director or consultant, data storage providers, typing service providers, administrative support, third party payroll processors, third party providers of benefits (such as childcare vouchers, life insurers, pension providers), audit providers and our bank;<\/p>\n

6.1.8\u00a0 when we are using your personal information in the context of our recruitment, resourcing or consultancy services, then we will share your personal information with clients where we believe that you or your consultancy services will be appropriate for a particular role or vacancy with that client;<\/p>\n

6.1.9\u00a0 to umbrella companies, personal service companies and consultancy companies, when you inform us that you are supplying or intend to supply services via La Fosse to a client via such company;<\/p>\n

6.1.10\u00a0 if you have applied for employment or work experience with us, to recruitment agencies to communicate offer details (if any);<\/p>\n

6.1.11\u00a0 where an organisation such as a managed service provider acts as a gateway for the supply of Services made via La Fosse to the hirer, we will share your information with such organisations to the extent that it is necessary for the purposes of the supply;<\/p>\n

6.1.12\u00a0 third parties as part of the arrangements for any event for which you have expressed an interest in attending;<\/p>\n

6.1.13\u00a0 third parties such as social media and advertising sites for marketing purposes (with your consent), e.g. our partners and other third parties with whom we work and whose products or services we think will interest you; and<\/p>\n

6.1.14\u00a0 another organisation to whom we may transfer our agreement with you or if we sell or buy (or negotiate to sell or buy) our business or any of our assets (provided that adequate protections and safeguards are in place).<\/p>\n

\u200b7.\u00a0 International transfers<\/h2>\n

We will not transfer personal data relating to you to a country which is outside the UK and European Economic Area (EEA<\/strong><\/b>) unless:<\/p>\n

7.1\u00a0 the country or recipient is covered by an adequacy decision of the Commission under GDPR Article 45;<\/p>\n

7.2\u00a0 appropriate safeguards have been put in place which meet the requirements of GDPR Article 46 (for example using the UK\u2019s approved contractual clauses for transfers of personal data outside the UK and EEA); or<\/p>\n

7.3\u00a0 one of the derogations for specific situations under GDPR Article 49 is applicable to the transfer.These include (in summary):<\/p>\n

7.3.1\u00a0 the transfer is necessary to perform, or to form, a contract to which we are a party:<\/p>\n

7.3.1.1\u00a0 with you; or<\/p>\n

7.3.1.2\u00a0 with a third party where the contract is in your interests;<\/p>\n

7.3.2\u00a0 the transfer is necessary for the establishment, exercise or defence of legal claims;<\/p>\n

7.3.3\u00a0 you have provided your explicit consent to the transfer; or<\/p>\n

7.3.4\u00a0 the transfer is of a limited nature and is necessary for the purpose of our compelling legitimate interests.<\/p>\n

7.4\u00a0 With regards to transfers of data to our US subsidiary, La Fosse Associates USA Ltd, please note that we have implemented appropriate safeguards and have entered into an agreement which incorporates the UK\u2019s approved contractual clauses for transfers outside of the UK and EEA.<\/p>\n

\u200b8.\u00a0 Retention of personal data<\/h2>\n

Our retention and deletion policy can be found at Schedule 9 of this Privacy Policy.<\/p>\n

\u200b9.\u00a0 Your rights in respect of your personal data<\/h2>\n

9.1\u00a0 You have certain rights under existing data protection laws, including the right to (upon written request) access a copy of your personal data that we are processing. In accordance with the GDPR:<\/p>\n

9.1.1\u00a0 you will have the following rights:<\/p>\n

9.1.1.1\u00a0 right to access<\/strong><\/b>: the right to request certain information about, access to and copies of the personal information about you that we are holding (please note that you are entitled to request one copy of the personal information that we hold about you at no cost, but for any further copies, we reserve the right to charge a reasonable fee based on administration costs). Please\u00a0fill in this form<\/a>\u00a0or email\u00a0GDPR@lafosse.com<\/a>\u00a0if you wish to submit a data subject access request;<\/p>\n

9.1.1.2\u00a0 right to rectification<\/strong><\/b>: the right to have your personal information rectified if it is inaccurate or incomplete; and<\/p>\n

9.1.2\u00a0 in certain circumstances, you will also have the following rights:<\/p>\n

9.1.2.1\u00a0 right to erasure\/\u201cright to be forgotten\u201d<\/strong><\/b>: the right to withdraw your consent to our processing of the data (if the legal basis for processing is based on your consent) and the right to request that we delete or erase your personal information from our systems (however, this will not apply if we are required to hold on to the information for compliance with any legal obligation or if we require the information to establish or defend any legal claim);<\/p>\n

9.1.2.2\u00a0 right to restriction of use of your information<\/strong><\/b>: the right to stop us from using your personal information or limit the way in which we can use it;<\/p>\n

9.1.2.3\u00a0 right to data portability<\/strong><\/b>: the right to request that we return any information you have provided in a structured, commonly used and machine-readable format, or that we send it directly to another company, where technically feasible; and<\/p>\n

9.1.2.4\u00a0 right to object<\/strong><\/b>: the right to object to our use of your personal information including where we use it for our legitimate interests or for marketing purposes.<\/p>\n

9.2\u00a0 Please note that if you withdraw your consent to the use of your personal information for purposes set out in our Privacy Policy, we may not be able to carry out our contractual obligations to you or provide you with access to all or certain parts of our services.<\/p>\n

9.3\u00a0 La Fosse tries to meet the highest standards when collecting and using personal information. We take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate.If you wish to complain about this policy or any of the procedures set out in it, please contact us at: GDPR@lafosse.com<\/a><\/p>\n

9.4\u00a0 You can also make a complaint to our supervisory body for data protection matters, the Information Commissioner’s Office (ICO<\/strong><\/b>). You can find details of how to do this on the ICO website at https:\/\/ico.org.uk\/concerns\/ or by calling their helpline on 0303 123 1113.<\/p>\n

\u200b10. Third-party sites<\/h2>\n

Our website contains links to other websites operated by third parties. Please we are not responsible for personal information that third parties collect, store and use through their website. You should always read the privacy policy of each website you visit carefully.<\/p>\n

\u200b11.\u00a0 Automatic decision making<\/h2>\n

We do not make decisions based solely on automated data processing, including profiling.<\/p>\n

\u200b12.\u00a0 Security<\/h2>\n

12.1\u00a0 We keep your information protected by taking appropriate technical and organisational measures to guard against unauthorised or unlawful processing, accidental loss, destruction or damage. For example:<\/p>\n

12.1.1\u00a0 where appropriate, data is encrypted when transiting on our system or stored on our databases;<\/p>\n

12.1.2\u00a0 we have implemented safeguards in relation to access and confidentiality in order to protect the information held within our systems; and<\/p>\n

12.1.3\u00a0 we frequently carry out risk assessments and audits to monitor and review threats and vulnerabilities to our systems to prevent fraud.<\/p>\n

12.2\u00a0 However, while we will do our best to protect your personal information, we cannot guarantee the security of your information which is transmitted via an internet or similar connection. It is important that all details of any username, password and\/or other identification information created to access our servers are kept confidential by you and should not be disclosed to or shared with anyone.<\/p>\n

13.\u00a0 Changes to this Privacy Policy<\/h2>\n

We may amend this Privacy Policy from time to time, for example, to keep it up to date, to implement minor technical adjustments and improvements or to comply with legal requirements. We will always update this Privacy Policy on our website, so please try to read it when you visit the website (the \u201clast updated\u201d reference tells you when we last updated our Privacy Policy).<\/p>\n

\u00a0<\/strong><\/b><\/p>\n

Last updated November 2022<\/strong><\/b><\/p>\n

\u00a0<\/strong><\/b><\/p>\n

\u00a0<\/strong><\/b><\/p>\n

Schedule 1<\/h3>\n

Data about our potential, existing and previous candidates and consultants, including all other individuals in respect of whom we have acquired personal information in connection with any candidate or consultant related services offered by us<\/p>\n\n\n\n\n\n\n
What we collect:<\/strong><\/b><\/p>\n

\u00a0<\/strong><\/b><\/td>\n

We may use your information for the following purposes, based on the following legal grounds:<\/strong><\/b><\/td>\n<\/tr>\n<\/thead>\n
Contact details<\/strong><\/b>\u00a0such as your name, home\/work addresses, email address, landline\/mobile phone or fax numbers.<\/p>\n

Employment related information and qualifications information such as\u00a0<\/strong><\/b>your CV, position\/title, current and previous employers, your education, academic record and professional specialisms and qualifications, reference information, right to work status, salary and benefits, references and other information related to your employment history.<\/p>\n

Payment information\u00a0<\/strong><\/b>including your bank account details.<\/p>\n

Personal information<\/strong><\/b>\u00a0such as professional and personal interests and languages spoken; details of your referees and emergency contacts.<\/p>\n

Identification information\u00a0<\/strong><\/b>such as details included in copy personal photographs and ID documents we receive e.g. passports\/driving licence.<\/p>\n

Visa documentation<\/strong><\/b>\u00a0(right to work in the UK).<\/p>\n

Timesheets<\/strong><\/b>: the contract for services we hold with your umbrella company or personal service company relating to the work you do or will do for our client, including timesheet data and charge rates relating to the work you perform under that contract.<\/td>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0If it is necessary for the performance of our contract or for the purposes of entering into a contract:<\/strong><\/b>\u00a0for the purpose of carrying services at your request including liaising with you and potential clients\/hirers in order to find an employment role for you.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0If it is in our legitimate interests to do so:<\/strong><\/b><\/p>\n

o\u00a0\u00a0\u00a0for internal record keeping for administration purposes;<\/p>\n

o\u00a0\u00a0\u00a0for insight purposes (e.g. market research for internal use, to analyse market trends and demographics, and develop the service which we offer to you or other individuals in the future) and sending information to you about products and services which we think may be of interest to you for marketing purposes;<\/p>\n

o\u00a0\u00a0\u00a0so that we can contact you (via email, SMS or phone) about opportunities and assignments that we believe you will be interested in;<\/p>\n

o\u00a0\u00a0\u00a0to help us to provide suitable candidates and consultants for our clients who engage us to assist them fulfil their recruitment and resourcing requirements;<\/p>\n

o\u00a0\u00a0\u00a0to provide a channel through which you can submit your CV for general applications, to apply for specific jobs or to subscribe to our job alerts;<\/p>\n

o\u00a0\u00a0\u00a0to match your details with vacancies, to assist us in finding a position that is most suitable;<\/p>\n

o\u00a0\u00a0\u00a0to enter into contracts which are necessary in order for your service to be supplied or made available to a hirer;<\/p>\n

o\u00a0\u00a0\u00a0to provide recruitment-related support;<\/p>\n

o\u00a0\u00a0\u00a0to develop an industry-relevant database of candidates and clients to help meet our clients’ resourcing requirements and connect candidates with work opportunities;<\/p>\n

o\u00a0\u00a0\u00a0for internal record-keeping purposes;<\/p>\n

o\u00a0\u00a0\u00a0to carry out services that we, you or our client have requested including work-related references, qualifications and criminal references checking services, verification of the details you have provided from third party sources, psychometric evaluations or skills tests;<\/p>\n

o\u00a0\u00a0\u00a0to inform you of La Fosse networking and other career-development related events; and<\/p>\n

o\u00a0\u00a0\u00a0to contact you about roles which we think will be of interest to you, now or in the future, where we do not believe that this storage and use will unduly prejudice your rights or freedoms.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0If it is in our legitimate interests to do so<\/strong><\/b>: where you are successful in securing temporary assignment or consultancy work with one of our clients we will store and use your personal information for the purposes of completing and administering contracts with your chosen personal service company, umbrella company or consultancy company and for processing payment to such company in respect of services you (or your consultancy) have performed for our client. Such processing will be for our legitimate interests so that we can provide services to you and our client.We do not believe that this storage and use of your personal information will unduly prejudice your rights or freedoms.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0With your consent<\/strong><\/b>: We will send your information to clients for potential jobs. Please note that we will always obtain verbal or written consent before presenting your personal details to a client.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Compliance with a legal obligation:\u00a0<\/strong><\/b>in order to prevent fraud or money laundering or to comply with any other legal or regulatory requirements to which La Fosse is subject, including but not limited to carrying out:<\/p>\n

o\u00a0\u00a0\u00a0verification of your identity to comply with The Conduct of Employment Agencies and Employment Businesses Regulations 2003; and<\/p>\n

o\u00a0\u00a0\u00a0right to work checks to comply with relevant immigration legislation.<\/td>\n<\/tr>\n

Information about criminal convictions and offences<\/strong><\/b><\/p>\n

Special category data\u00a0<\/strong><\/b>such as information about race or ethnicity, health and religious information<\/td>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0With your consent:<\/strong><\/b><\/p>\n

o\u00a0\u00a0\u00a0We may carry out background checks (criminal history) if requested by a client or hirer and will share this information with the relevant client\/hirer.<\/p>\n

o\u00a0\u00a0\u00a0We do not ordinarily collect special categories of information, however, if our client requires us to collect, store and use your health data and\/or any other special category data we will, on our client’s behalf, seek your consent to processing such data.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0You can withdraw your consent at any stage but this may prevent us from being able to deliver our recruitment services to you.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

\u00a0<\/strong><\/b><\/p>\n

Schedule 2<\/h3>\n

Data about our potential, existing and previous hirers, clients, client contacts (including directors, shareholders, consultants, employees or other personnel of our hirers, clients and client contacts) and all other individuals in respect of whom we have acquired personal information in connection with the supply of resourcing services<\/p>\n\n\n\n\n\n
What we collect:<\/strong><\/b><\/p>\n

\u00a0<\/strong><\/b><\/td>\n

We may use your information for the following purposes, based on the following legal grounds:<\/strong><\/b><\/td>\n<\/tr>\n<\/thead>\n
Contact details<\/strong><\/b>\u00a0such as your name, home\/work addresses, email address, landline\/mobile phone or fax numbers.<\/p>\n

Employment information<\/strong><\/b>\u00a0such as your position\/title, employment history, professional specialisms and qualifications.<\/p>\n

Other relevant information<\/strong><\/b>\u00a0that you may provide when you engage us to source candidates or consultants for you.<\/td>\n

If it is necessary for the performance of our contract or for the purposes of entering into a contract:<\/strong><\/b>\u00a0for the purpose of negotiating and entering into contractual agreements with you, for the purpose of making or receiving payments in the course of providing our services and in the course of providing our services as a specialist recruitment agency, such as presenting roles or candidate profiles that may be of interest to you and managing the recruitment and interview process for candidates. In the case of contacts at umbrella companies and personal service companies, we will store information so we can contact you to provide details of current and future assignments, related timesheet data and payment details.<\/p>\n

If it is in our legitimate business interests to do so:\u00a0<\/strong><\/b>for internal record keeping for administration purposes, for the purpose of communications in relation to establishing a client relationship, obtaining evidence of identity of our clients, communications regarding our service and fees, for insight purposes (e.g. to analyse market trends and demographics, and develop the service which we offer to you or other individuals in the future) and sending information to you about products and services which we think may be of interest to you for marketing purposes.<\/p>\n

Compliance with a legal obligation:\u00a0<\/strong><\/b>in order to prevent fraud or money laundering or to comply with any other legal or regulatory requirements.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Schedule 3<\/h3>\n

Data about suppliers and supplier personnel<\/p>\n\n\n\n\n\n\n
What we collect:<\/strong><\/b><\/p>\n

\u00a0<\/strong><\/b><\/td>\n

We may use your information for the following purposes, based on the following legal grounds:<\/strong><\/b><\/td>\n<\/tr>\n<\/thead>\n
Contact details<\/strong><\/b>\u00a0such as your name, home\/work addresses, email address, landline\/mobile phone or fax numbers.<\/p>\n

Employment information<\/strong><\/b>\u00a0such as your position\/title, employment history, professional specialisms and qualifications.<\/td>\n

If it is necessary for the performance of our contract or for the purposes of entering into a contract:<\/strong><\/b>\u00a0for the purpose of negotiating and entering into contractual agreements with you, in the course of receiving services from you e.g. contacting individuals where we need to do so to provide instructions and discuss work involved.<\/p>\n

If it is in our legitimate business interests to do so:\u00a0<\/strong><\/b>for internal record keeping for administration purposes, for the purpose of communications in relation to establishing a supplier relationship, obtaining evidence of identity of our suppliers, communications regarding our service and fees, for insight purposes (e.g. to analyse market trends and demographics, and develop the service which we offer to you or other individuals in the future) and sending information to you about products and services which we think may be of interest to you for marketing purposes.<\/p>\n

Compliance with a legal obligation:\u00a0<\/strong><\/b>in order to prevent fraud or money laundering or to comply with any other legal or regulatory requirements.<\/td>\n<\/tr>\n

Identification information<\/strong><\/b>\u00a0contained in or provided to us as part of our supplier ID checks. This includes details included in copy personal photo and ID documents we receive.<\/td>\nCompliance with a legal obligation:\u00a0<\/strong><\/b>in order to prevent fraud or money laundering or to comply with any other legal or regulatory requirements.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Schedule 4<\/h3>\n

Data about individuals who apply for employment or work experience with us<\/p>\n\n\n\n\n\n\n\n\n\n
What we collect<\/strong><\/b><\/td>\nWe may use your information for the following purposes, based on the following legal grounds:<\/strong><\/b><\/td>\n<\/tr>\n<\/thead>\n
Contact details<\/strong><\/b>\u00a0such as names, home and work addresses, landline\/mobile phone or fax numbers, email addresses, previous addresses.<\/td>\nOur legitimate interest in processing such information\u00a0<\/strong><\/b>for contacting individuals where we need to do so and for obtaining\/verifying evidence of identity.<\/td>\n<\/tr>\n
Employment related history and qualifications information<\/strong><\/b>\u00a0such as position\/title, date of birth, employment history and CV, references from previous employees, professional specialisms, education and qualifications, salary and benefits, disciplinary record.<\/td>\nOur legitimate interest in processing such information\u00a0<\/strong><\/b>for assessing your suitability for the role, or considering potential packages and offers.<\/td>\n<\/tr>\n
Personal information<\/strong><\/b>\u00a0such as professional and personal interests and languages spoken.<\/td>\nOur legitimate interest in processing such information\u00a0<\/strong><\/b>for assessing your suitability for the role.<\/td>\n<\/tr>\n
Information contained in or provided to us as part of our recruitment or take on process<\/strong><\/b>\u00a0such as details included in copy personal photographs and residential ID documents we receive.<\/p>\n

Visa documentation<\/strong><\/b>\u00a0(right to work in the UK).<\/td>\n

Our legitimate interest in processing such information\u00a0<\/strong><\/b>for obtaining\/verifying evidence of identity.<\/p>\n

Compliance with a legal obligation\u00a0<\/strong><\/b>in order to confirm that the individual is entitled to work in the UK and for the purpose of security and prevention of crime.<\/td>\n<\/tr>\n

\u201cSpecial categories of information\u201d such as: information about your race or ethnicity; and information about unspent convictions.<\/strong><\/b><\/td>\nWe will use such information in the following ways where it is necessary for the performance of our contract, to protect your vital interests, to comply with our legal obligations or where it is in our legitimate interests, and based on the following legal grounds under the Data Protection Act 2018:<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Pursuant to Schedule 1, Part 2(8) of the Data Protection Act 2018,\u00a0<\/strong><\/b>we may use information about your race or national or ethnic origin, for the purpose of identifying or keeping under review the existence or absence of equality of opportunity or treatment.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Pursuant to Schedule 1, Part 1(1)(1) of the Data Protection Act 2018,\u00a0<\/strong><\/b>we consider and process information about unspent convictions under our rights conferred by law in connection with employment (Exceptions Order to the Rehabilitation of Offenders Act 1974).<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Consent:\u00a0<\/strong><\/b>we do not need your consent if we use special categories of your personal information in accordance with our written policy to carry out our legal obligations or exercise specific rights in the field of employment law.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0In limited circumstances we may approach you for your written consent to allow us to process certain particularly sensitive or other personal data (such as if we need to disclose it to certain recipients). If we do so, we will provide you with full details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent. You should be aware that it is not a condition of your contract with us that you agree to any request for consent from us.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0In accordance with Schedule 1, Part 4, S.39 of the Data Protection Act 2018, La Fosse retains a policy document and records of processing of all special category and criminal convictions data collected.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

\u200bSchedule 5<\/h3>\n

Data about our directors and staff, consultants, secondees, those on work experience, training students, temporary staff, former directors and staff, next of kin, spouses, beneficiaries<\/p>\n\n\n\n\n\n\n\n\n\n\n
What we collect<\/strong><\/b><\/td>\nWe may use your information for the following purposes, based on the following legal grounds:<\/strong><\/b><\/p>\n

\u00a0<\/strong><\/b><\/td>\n<\/tr>\n<\/thead>\n

Contact details (work)<\/strong><\/b>\u00a0such as name, work address, landline\/mobile phone or fax numbers, email address.<\/p>\n

Contact details (personal) and other personal information\u00a0<\/strong><\/b>such as home address, landline\/mobile phone number, email address, previous addresses, emergency contact details, date of birth, marital status, next of kin, spouse, beneficiaries\u2019 names and contact details.<\/td>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Necessary for the performance of our contract\u00a0<\/strong><\/b>in our capacity as your employer.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Necessary to protect the vital interests of the individual concerned\u00a0<\/strong><\/b>for the purposes of security and prevention of crime.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Our legitimate interest in processing such information<\/strong><\/b>\u00a0(work contact details) for contacting individuals where we need to do so in the individual\u2019s capacity as employee, director or other member of staff.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Our legitimate interest in processing such information\u00a0<\/strong><\/b>(personal contact details) for the purpose of contacting individuals where we need to do so in the individual\u2019s capacity as employee, director\/shareholder or other member of staff, in order to keep appropriate employment records, for obtaining\/verifying evidence of identity or for contacting next of kin, spouses and beneficiaries if the circumstances require (such as in an emergency).<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Compliance with a legal obligation\u00a0<\/strong><\/b>to comply with right to work legislation.<\/td>\n<\/tr>\n

\u201cSpecial categories of information\u201d such as:<\/strong><\/b><\/p>\n

information about your race or ethnicity, religious beliefs, sexual orientation and political opinions; and<\/strong><\/b><\/p>\n

information about your health, including any medical condition, health and sickness records such as details of any absences (other than holidays) from work including time on statutory parental leave and sick leave.<\/strong><\/b><\/td>\n

We will use such information in the following ways where it is necessary for the performance of our contract, to protect your vital interests, to comply with our legal obligations or where it is in our legitimate interests, and based on the following legal grounds under the Data Protection Act 2018:<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Pursuant to Schedule 1, Part 1(1)(1) of the Data Protection Act 2018,\u00a0<\/strong><\/b>we will use information relating to leaves of absence, which may include sickness absence or family-related leaves, to comply with employment and other laws and where it is in our legitimate interest to do so for operational purposes. We will use information about your physical or mental health, or disability status, to ensure your health and safety in the workplace and to assess your fitness to work, to provide appropriate workplace adjustments, to monitor and manage sickness absence and to administer benefits including statutory maternity pay and statutory sick pay.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Pursuant to Schedule 1, Part 2(8) of the Data Protection Act 2018 and where it is in our legitimate interest,\u00a0<\/strong><\/b>we may use information about your race or national or ethnic origin, for the purpose of identifying or keeping under review the existence or absence of equality of opportunity or treatment.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0We do not need your consent if we use special categories of your personal information in accordance with our written policy to carry out our legal obligations or exercise specific rights in the field of employment law.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0In limited circumstances such as where we need to obtain medical records from your GP in the event of long-term sickness, we may approach you for your written consent to allow us to process certain particularly sensitive or other personal data. If we do so, we will provide you with full details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent. You should be aware that it is not a condition of your contract with us that you agree to any request for consent from us.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0In accordance with Schedule 1, Part 4, S.39 of the Data Protection Act 2018, La Fosse retains a policy document and records of processing of all special category and criminal convictions data collected.<\/td>\n<\/tr>\n

Employment and performance related information\u00a0<\/strong><\/b>such as position\/title, date of birth, employment history and CV, references from previous employees, professional specialisms, education and qualifications, salary and benefits, disciplinary records, performance records, appraisals, performance feedback, interview notes, languages spoken, practising certificate details and caveats, professional indemnity information, working patterns (days worked and non-work days).<\/td>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Necessary for the performance of the employment contract\u00a0<\/strong><\/b>in order to keep appropriate employment records and carry out our contractual obligations as employer.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Our legitimate interest in processing such information<\/strong><\/b>\u00a0in order to keep appropriate employment records, for assessing their continued suitability for their role and for planning progression.<\/p>\n

 <\/td>\n<\/tr>\n

Payment and financial information\u00a0<\/strong><\/b>such as bank details, transaction history, salary and benefits, life insurance, pension related information, tax-related information, National Insurance number, payroll documentation (P45 \/ P60 \/ P11D).<\/td>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Necessary for the performance of the employment contract\u00a0<\/strong><\/b>to pay or compensate the individual.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Our legitimate interest in processing such information<\/strong><\/b>\u00a0in order to keep appropriate employment records and to allow the individual to receive pension and other benefits.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Consent\u00a0<\/strong><\/b>in order to allow nominated family members or beneficiaries to receive benefits or insurance funds.<\/td>\n<\/tr>\n

Information contained in or provided to us as part of our recruitment or take on process<\/strong><\/b>\u00a0such as details included in copy personal photographs and ID documents we receive.<\/p>\n

Visa documentation<\/strong><\/b>\u00a0(right to work in the UK).<\/td>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Our legitimate interest in processing such information\u00a0<\/strong><\/b>for obtaining\/verifying evidence of identity.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Compliance with a legal obligation\u00a0<\/strong><\/b>in order to confirm that the individual is entitled to work in the UK and for the purpose of security and prevention of crime.<\/td>\n<\/tr>\n

Monitoring information\u00a0<\/strong><\/b>such as images via CCTV, entrance\/exit dates\/times, movement within the building via security card system.<\/p>\n

 <\/td>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Our legitimate interest\u00a0<\/strong><\/b>in maintaining a safe environment and in preventing and detecting crime.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Necessary to protect the vital interests of he individual concerned:\u00a0<\/strong><\/b>for security purposes and in order to maintain a safe environment.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Compliance with a legal obligation:\u00a0<\/strong><\/b>in order to prevent fraud or money laundering or to comply with any other legal or regulatory requirements.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Schedule 6<\/h3>\n

Referees and emergency contacts<\/p>\n\n\n\n\n\n
What we collect:<\/strong><\/b><\/td>\nWe may use your information for the following purposes, based on the following legal grounds:<\/strong><\/b><\/td>\n<\/tr>\n<\/thead>\n
Contact details such as name, title, address email and telephone number<\/strong><\/b><\/p>\n

\u00a0<\/strong><\/b><\/td>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0If it is in our legitimate business interests to do so<\/strong><\/b>: so that we can contact you for a reference or as an emergency contact for one of our candidates or consultants.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Schedule 7<\/h3>\n

Data about visitors to our offices<\/p>\n\n\n\n\n\n
What we collect:<\/strong><\/b><\/td>\nWe may use your information for the following purposes, based on the following legal grounds:<\/strong><\/b><\/td>\n<\/tr>\n<\/thead>\n
Monitoring information\u00a0<\/strong><\/b>such as images via CCTV, entrance\/exit dates\/times, movement within the building via security card system.<\/p>\n

Dietary preferences\u00a0<\/strong><\/b>(if catering is arranged).<\/td>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0If it is in our legitimate business interests to do so<\/strong><\/b>: for security purposes\u00a0and pursuant to our legitimate interest in maintaining a safe environment, for the purpose of confirming attendance\/location of the individual, for determining contract performance (in the case of employees and suppliers), and for use where catering is arranged (in the case of dietary preferences).<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Necessary to protect the vital interests of the individual concerned:\u00a0<\/strong><\/b>for security purposes and in order to maintain a safe environment.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Compliance with a legal obligation:\u00a0<\/strong><\/b>in order to prevent fraud or money laundering or to comply with any other legal or regulatory requirements.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Schedule 8<\/h3>\n

Data about visitors to our website or mobile applications<\/p>\n\n\n\n\n\n\n\n
What we collect:<\/strong><\/b><\/p>\n

\u00a0<\/strong><\/b><\/td>\n

We may use your information for the following purposes, based on the following legal grounds:<\/strong><\/b><\/td>\n<\/tr>\n<\/thead>\n
Contact information\u00a0<\/strong><\/b>(including your name and email address)<\/td>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Where we have obtained consent:\u00a0<\/strong><\/b>We may use your information to send marketing communications to you. Our site operates a marketing\/subscription-based email system, used to inform subscribers about information supplied by our site. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions will be manually processed through prior written agreement with the user.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0You can request to unsubscribe from job alerts and marketing materials at any time.<\/td>\n<\/tr>\n

Technical and device information\/social networks<\/strong><\/b><\/td>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0If it is in our legitimate business interests to do so<\/strong><\/b>:\u00a0we may use certain technical log data (such as your IP address) for research or statistical purposes; to analyse user traffic and for ensuring the proper administration of our site; for analytics and insight purposes e.g. to monitor market trends and demographics and to improve the user experience within our site; and to ensure that content from our site is presented in the most effective manner for you and for your computer or other device from which you access our site and\/or the services we offer through the site.<\/td>\n<\/tr>\n
Cookies\u00a0<\/strong><\/b>(and other web-tracking technology)<\/td>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 We may use \u201ccookies\u201d and other anonymous web tracking technologies (such as \u201cweb beacon\u201d and \u201cpixel tags\u201d) implemented by us or by third party service providers. A cookie is a small file of letters and numbers that is sent to your device when you visit our site, allowing our site to recognise your browser if you revisit it. Cookies may store your online preferences and other information about the interaction you make in the site. Please refer to our Cookie Policy (https:\/\/www.lafosse.com\/legal_documents\/cookies<\/a>) for more information about the type of cookies used and how we use cookies\/tracking technologies within our site.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Where we collect \u201cessential\u201d cookies (such as functionality cookies) we will rely on the\u00a0legitimate interest<\/strong><\/b>\u00a0ground. We will only collect and process \u201cnon-essential\u201d cookies (such as analytics and advertising cookies) where your\u00a0consent<\/strong><\/b>\u00a0has been obtained.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Schedule 9<\/h3>\n

Retention and deletion policy<\/p>\n

Unless we are required or permitted by law to hold on to your information for a specific retention period, we may retain your information for the following purposes and periods:<\/p>\n\n\n\n\n\n\n\n\n
Category of personal data<\/strong><\/b><\/td>\nPeriod for which personal data will be stored<\/strong><\/b><\/td>\n<\/tr>\n
Data about our candidates, consultants, clients, business contacts, visitors of our website and third parties involved in matters in relation to which we provide services to our clients.<\/td>\nContracts and general correspondence (emails, post and other communications) obtained in the course of providing our services:<\/p>\n

Such information will be stored for 7 years following completion of the services or termination or expiry of the contract with our client (whichever is later).<\/p>\n

Contact details for marketing purposes:<\/p>\n

Contact information relating to clients and contacts will be held for so long as we believe the information to remain accurate and the individual concerned remains a genuine connection of ours, or of one of our directors and staff.We have a programme for reviewing our contacts regularly, and removing any information which is considered to be out of date or no longer relevant.<\/td>\n<\/tr>\n

Data about our suppliers and supplier personnel.<\/td>\nContracts and general correspondence (emails, post and other communications) obtained in the course of providing your services:<\/p>\n

Such information will be stored for 7 years following completion of the services or termination or expiry of your contract (whichever is later).<\/td>\n<\/tr>\n

Referees and emergency contacts<\/td>\nPersonal data obtained in respect of referees and emergency contacts will be deleted after 7 years.<\/td>\n<\/tr>\n
Data about individuals who apply for employment or work experience with us<\/td>\nPersonal data obtained from employment or work experience applicants will be deleted after 7 years.<\/p>\n

\u00a0<\/em><\/td>\n<\/tr>\n

Data about our directors and staff, former directors and staff and other individuals who spend time with us (such as consultants and secondees).<\/td>\nUnless required to be retained pursuant to any applicable laws:<\/p>\n

\u00b7\u00a0\u00a0\u00a0human resources (HR<\/strong><\/b>) records will be destroyed 7 years following employment. For the purposes of administration, this will be actioned annually in December of each year; and<\/p>\n

\u00b7\u00a0\u00a0\u00a0personal data stored in private workspaces created for members of HR (including for appraisals, promotion and probation reviews) will be deleted 7 years after creation.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

\u00a0<\/strong><\/b><\/p>\n

\u200b<\/p>\n","protected":false},"excerpt":{"rendered":"

1.0\u00a0 Introduction 1.1\u00a0 This Privacy Policy governs the collection, storage and use of personal information collected by La Fosse Associates Limited, a company incorporated in England and Wales with registered company number 06729790 with its registered offices located at 30 City Road, London, EC1Y 2AB (La Fosse,\u00a0we\u00a0or\u00a0us) and our U.S. and Canada subsidiaries (La Fosse<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-4373","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"\nPrivacy Policy - La Fosse<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.lafosse.com\/privacy\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Privacy Policy - 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